Working remotely has many of us sending off dozens of emails a day to communicate with colleagues, customers and everyone in between. Due to the high volume, it can be easy to hit send in a hurry, forgetting to read through for any mistakes.
Your emails are a reflection of you—make sure they show off your best self! Let’s take a look at how you can make sure your emails are professional and mistake-proof in three simple steps.
Let it sit. Take a sip of water and have a stretch before reading through your email. It’s much easier to spot inconsistencies and mistakes with fresh eyes.
Read it out loud. Yes, this can feel silly—especially when sitting alone at your desk—but it works! If you’ve been staring at your computer for a while, it also helps to follow along with your curser to make sure nothing is missed.
Looks are everything. Double-check for signs of poor formatting, such as lack of white space and multiple fonts. These are all things that can appear careless and deter people from reading your email.
- Remember to start a new paragraph for each topic and idea.
- Be careful not to overuse caps, bold and italic formatting for emphasis.
- Stick to one font style.